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SECTION 1 – AUTHORIZED SIGNER RESPONSIBILITIES
o TIMELY AND ACCURATE PROCESSING
o SUFFICIENT FUNDS AND ACTIVE ACCOUNTS
o BUDGET STATUS REPORTS
SECTION 2 – BUSINESS PURPOSE AND APPROVAL
o BUSINESS PURPOSE
o SIGNATURE FROM PERSON WHO INCURRED THE EXPENSE
o EXPENSE REPORT APPROVAL
SECTION 3 – RECEIPT DEFINITION/RETENTION & SUBMISSION REQUIREMENTS
o RECEIPT DEFINITION
o RECEIPT DETAIL AND CONTENT
SECTION 4 – PERSONAL FORMS OF PAYMENT
o OVERVIEW
o ADDITIONAL RESTRICTIONS
o ELECTRONIC PAYMENTS
o FUNDS AVAILABILITY
o AIR TRAVEL AND RAIL TRAVEL
o PRIVATELY OWNED VEHICLES/RENTAL VEHICLES
o MEALS/LODGING
SECTION 6 – MISCELLANEOUS REIMBURSABLE EXPENSES
o OVERVIEW
o AIRPORT PARKING
o DRY CLEANING AND LAUNDRY
o EVENTS OR ENTERTAINMENT EXPENSES
o EXCESS BAGGAGE
o FEES FOR CANCELLING OR CHANGING A RESERVATION
o TIPS
o TRAVELER’S CHECKS
o VISAS AND PASSPORTS
o CITATIONS
SECTION 7 – MISCELLANEOUS RESTRICTIONS
o CLOTHING AND ACCESSORIES
o COMMUTING EXPENSES
o SPOUSAL TRAVEL
o CREDIT CARD FEES AND INTEREST
o LUGGAGE
o PERSONAL CARE
o PERSONAL TRAVEL COMBINED WITH UNIVERSITY BUSINESS TRAVEL
Page maintained by Carmen J. Cordero
Last update on June 3, 2011
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